chatbot_v3/docs/adr/0001-ingestion-pipeline-and-collection-schema.md

# 0001. Ingestion pipeline and Qdrant collection schema

## Status

Accepted

## Context

FastAPI needs to accept uploaded documents (`.docx`, `.csv`), preprocess them,
split them into chunks, embed the chunks, and store them in Qdrant. This
collection is shared by two other pipelines that will be defined in later
ADRs: direct CRUD/search over chunks ([0002](0002-chunk-crud-and-search-api.md))
and hybrid retrieval for an AI agent
([0003](0003-agent-hybrid-retrieval.md)). The schema decided here — vector
configuration and payload fields — is load-bearing for both, so it needs to
be right before either is built on top of it.

Two Qdrant behaviors make this schema decision urgent rather than deferrable:

- **Sparse vectors cannot be added to an existing unnamed-dense-vector
  collection** — doing so requires recreating the collection. If we start
  dense-only and add sparse/late-interaction vectors later, that's a
  disruptive migration.
- **Co-locating large late-interaction (multivector) representations with
  dense vectors in the same segment degrades *all* queries**, including
  plain dense search, unless the multivector is stored on disk.

We've decided (see project discussion) that:
- Qdrant runs self-hosted via Docker.
- Tenancy is a **single shared collection**, partitioned by payload, not
  collection-per-tenant — Qdrant's own multitenancy guidance is explicit that
  per-tenant collections "do not scale past a few hundred and waste
  resources," while payload partitioning scales to 10k+ tenants.
- The dense embedding model is now decided — `nomic-embed-text-v2-moe`, see
  [0004](0004-docx-csv-chunking-strategy.md). Sparse and late-interaction
  models are **not yet chosen**; those remain swappable via FastEmbed-
  compatible config.
- The exact payload field list beyond the baseline below is still open for
  discussion; this ADR proposes a starting schema, not a final one.

## Decision

### Collection

One collection, e.g. `chunks`, shared by all tenants and domains.

### Vectors (named vectors, defined at creation time)

| Name | Type | Purpose | Notes |
|---|---|---|---|
| `dense_nomic` | dense vector | primary semantic similarity (multilingual, incl. Persian) | `nomic-embed-text-v2-moe`, 768-dim ([0004](0004-docx-csv-chunking-strategy.md)) |
| `dense_openai` | dense vector | second semantic signal | OpenAI large embedding model (e.g. `text-embedding-3-large`), dimension per OpenAI's `dimensions` param (TBD — full 3072 vs. a truncated size) |
| `sparse` | sparse vector | lexical/keyword-sensitive retrieval | `bm25-fa-norm-stop` — Qdrant FastEmbed's BM25 sparse encoder configured for Persian (stopword removal + normalization), not a separately trained model |
| `late_interaction` | multivector | reserved for late-interaction rerank ([0003](0003-agent-hybrid-retrieval.md)) | `jina-colbert-v2` ([0005](0005-reranking-model-and-sparse-analyzer-selection.md)), `comparator: max_sim`, `hnsw_config: m=0` (rerank-only, never independently ANN-searched), stored **on disk** |

All four are defined **now**, even though `late_interaction` won't be
populated until the agent retrieval work in ADR-0003 lands, specifically to
avoid the forced-recreation problem described above. `late_interaction` is
configured with on-disk storage so its larger footprint doesn't degrade the
dense/sparse query latency. Two dense vectors are provisioned deliberately —
`dense_nomic` and `dense_openai` are two independent semantic signals, both
prefetched and fused at query time (ADR-0003), not a primary/fallback pair.

### Multitenancy / indexing config

- HNSW: `m: 0` (disable the global index) + `payload_m: 16`, per Qdrant's
  multitenant collection guidance.
- Payload index on `tenant_id`: keyword index with `is_tenant: true` — this
  co-locates a tenant's vectors on disk for sequential reads.
- Payload index on `domain`: keyword index (secondary partition dimension
  within a tenant).
- Payload index on `file_id`: keyword index, used by CRUD lookups in
  ADR-0002 (e.g. "delete all chunks belonging to this file").
- Payload index on `order_id`: **float** index (Qdrant's `order_by` and
  `Range` filter conditions only support numeric/datetime payloads, not
  keyword/string — see the `order_id` format note below). Used for
  `order_by` when listing/scrolling a file's chunks in sequence (ADR-0002)
  and for previous/next lookups.
- Payload index on `previous_chunk_id` / `next_chunk_id`: keyword index,
  used for O(1) adjacency retrieval (see below).

### Payload schema

This schema is now decided for the fields below. Additional document-context
fields (e.g. page/row position, section heading, effective/expiration dates
for insurance policy documents) are deliberately **deferred to a future ADR**
that will accompany the docx/csv chunking-strategy work — that decision
involves format-specific tradeoffs not yet made.

| Field | Type | Purpose |
|---|---|---|
| `tenant_id` | keyword, `is_tenant: true` index | tenant isolation |
| `domain` | keyword | logical partition within a tenant (e.g. `fire`, `car` for insurance lines) |
| `file_id` | keyword | groups chunks back to their source file (formerly referred to as `document_id` — standardized on `file_id`) |
| `chunk_id` | keyword | stable identifier for a single chunk |
| `content_type` | keyword | classification of the chunk's content; exact value set (e.g. `paragraph`, `table_row`, `heading`) to be finalized alongside the chunking-strategy ADR |
| `source_filename` | keyword | original uploaded filename |
| `source_type` | keyword (`docx` \| `csv`) | which parser produced this chunk |
| `order_id` | float (see below) | chunk's *display* position within the file; mutable so the backend can reorder/insert chunks |
| `chunk_index` | integer | chunk's *original ingestion* ordinal — immutable, used to derive the deterministic point ID below (kept separate from `order_id` precisely because `order_id` can change) |
| `previous_chunk_id` | keyword, nullable | `chunk_id` of the preceding chunk in display order (`null` for the first chunk in a file) — O(1) adjacency pointer for context-window expansion in ADR-0003 |
| `next_chunk_id` | keyword, nullable | `chunk_id` of the following chunk in display order (`null` for the last chunk in a file) — same purpose as `previous_chunk_id` |
| `content` | text (full-text indexed) | the chunk text itself, also used for keyword search in ADR-0002 |
| `is_active` | boolean | soft-delete / visibility flag — inactive chunks are excluded from CRUD listing and agent retrieval but retained for audit |
| `deleted_at` | datetime, nullable | set when `is_active` transitions to `false`; distinguishes "deactivated" from "never active" |
| `created_at` | datetime | ingestion timestamp |
| `updated_at` | datetime | last modification timestamp |
| `created_by` | keyword | user/service that created the chunk |
| `updated_by` | keyword | user/service that last modified the chunk |
| `version` | integer | optimistic-concurrency counter, used in ADR-0002 |
| `content_hash` | keyword | hash of the chunk's raw text; lets re-ingestion detect unchanged content and skip re-embedding it |
| `embedding_model_version` | keyword | identifies which embedding model(s) produced this chunk's vectors; needed to know which chunks require re-embedding after a future model swap |

#### `order_id` format

`order_id` is a **fractional float key** (e.g. `1.0`, `2.0`, `3.0`, ...),
not a plain sequential integer and not a lexicographic string. We are not
implementing chunk insertion/reordering yet, but choosing this format now
means that when that feature is added, inserting a chunk between two
existing ones (e.g. assigning it `1.5`, then `1.25` for a subsequent insert
in the same gap) only touches that one chunk's payload — it never requires
renumbering every subsequent chunk, the same benefit a sortable string would
give.

A string key was considered first but **does not work in Qdrant**: the
`Range` filter condition (`gt`/`gte`/`lt`/`lte`) only supports float/integer
payloads (datetime gets its own separate `DatetimeRange` condition), and
`order_by` on scroll requires a payload index that supports `Range`
filtering — so `order_by` is likewise limited to numeric/datetime fields.
A keyword/string `order_id` could only be sorted client-side after fetching
every chunk for a file, and couldn't support a targeted previous/next query
at all. A float key gets native `Range`/`order_by` support instead.

**Known limitation**: repeatedly inserting into the exact same gap (~50+
times between the same two neighbors) runs into floating-point precision
limits. Mitigate with an occasional rebalance job that respaces a file's
`order_id` values (e.g. back to `1000, 2000, 3000, ...`); this is standard
for any fractional-indexing scheme and not expected to be hit in normal use.

#### Previous/next chunk retrieval

Two ways to get a chunk's neighbors, both viable given this schema:

1. **Pointer fields (primary, recommended for the agent path)**: read
   `previous_chunk_id`/`next_chunk_id` off the retrieved chunk and fetch
   those chunk IDs in a single batch "retrieve points by ID" call. This is
   the intended pattern for ADR-0003's context-window expansion, since it
   runs on every retrieved chunk and a single batch-get is cheaper than a
   filtered query per chunk.
2. **Range query (fallback, only viable because `order_id` is numeric)**:
   filter `file_id = X` + `order_id < current` (Range `lt`) + `order_by desc`
   + `limit 1` for the previous chunk; mirror with `gt`/ascending for the
   next chunk. Useful if the pointer fields are ever missing/stale, or for
   ad-hoc debugging.

Pointer fields are only as correct as the mutation logic that maintains
them — see ADR-0002 for how reorder/insert/delete operations keep
`previous_chunk_id`/`next_chunk_id` in sync.

### Ingestion flow

1. FastAPI upload endpoint receives a `.docx` or `.csv` file.
2. Parse: `python-docx` for `.docx`, `pandas` for `.csv`.
3. Preprocess: clean/normalize extracted text.
4. Chunk: split into chunks (size/overlap are tunable config, not fixed by
   this ADR).
5. Embed each chunk into all four vectors: `dense_nomic`, `dense_openai`,
   `sparse`, and `late_interaction`. `dense_nomic` uses
   `nomic-embed-text-v2-moe` with the chunk text prefixed
   `search_document: ` ([0004](0004-docx-csv-chunking-strategy.md));
   `dense_openai` uses the OpenAI large embedding model; `sparse` uses
   `bm25-fa-norm-stop`; `late_interaction` uses `jina-colbert-v2`
   ([0005](0005-reranking-model-and-sparse-analyzer-selection.md)) — its
   document-side multivector is computed and stored at ingestion time here,
   while the query-side multivector is computed per-query in ADR-0003 for
   the MAX_SIM rerank comparison.
6. Assign a **deterministic point ID** — UUIDv5 derived from
   `file_id` + `chunk_index` (the immutable ingestion ordinal, not the
   mutable `order_id`) — so re-ingesting the same file upserts existing
   chunks instead of creating duplicates, and re-ordering chunks later never
   changes their IDs. Initialize `order_id` from `chunk_index` at ingestion
   time (e.g. `chunk_index` 0, 1, 2 → `order_id` `1.0`, `2.0`, `3.0`), and set
   `previous_chunk_id`/`next_chunk_id` to each chunk's immediate ingestion-order
   neighbor (`null` at the two ends of the file).
7. Batch upsert into Qdrant: 64–256 points per request, 2–4 parallel upload
   streams, per Qdrant's bulk-upload guidance.

## Consequences

### Positive
- Defining all four named vectors up front avoids a future forced
  collection recreation when late-interaction rerank is added in ADR-0003.
- Payload-partitioned multitenancy scales to large tenant counts without
  per-tenant collection sprawl, and shares infrastructure/config across
  ADR-0002 and ADR-0003.
- Deterministic point IDs make ingestion idempotent — safe to re-run on the
  same document.
- Numeric `order_id` is natively supported by Qdrant's `Range`/`order_by`,
  enabling both ordered listing (ADR-0002) and previous/next chunk lookups
  (ADR-0003's context-window expansion) without client-side sorting.

### Negative
- The collection carries four named vectors and every chunk is embedded
  into all of them at ingestion (including `late_interaction` via
  `jina-colbert-v2`), rather than only the vectors actually queried at
  launch — more ingestion-time compute than a leaner initial cut.
- Document-context payload fields (page/row position, section heading,
  effective/expiration dates, etc.) are still deferred to the
  chunking-strategy ADR; adding them later means an additive payload
  migration, though it won't touch the fields already decided here.
- Two dense vectors means every chunk is embedded twice (nomic + OpenAI) at
  ingestion time and both are queried at retrieval time — roughly double
  the dense embedding cost/latency of a single-dense-vector design, plus an
  external network dependency on OpenAI's API in the ingestion path.
- `dense_openai`'s exact output dimension is still an open dependency that
  should be pinned before ingestion is implemented — changing it later is a
  re-embedding migration, not a config tweak.
- `jina-colbert-v2` ([0005](0005-reranking-model-and-sparse-analyzer-selection.md))
  adds a hard GPU dependency to ingestion (not just query time, since the
  document-side multivector is computed here) and its commercial license is
  still unconfirmed.
- `previous_chunk_id`/`next_chunk_id` are denormalized pointers — every
  reorder/insert/delete must update the affected neighbors' payloads too
  (see ADR-0002), or the pointers go stale. Fractional float `order_id` also
  needs an (infrequent) rebalance job as a long-term maintenance task.

## Alternatives Considered

- **Collection per domain**: rejected. Domains would need materially
  different vector configs or strict data-boundary requirements to justify
  this; neither applies here, and it fragments tenant-scaling benefits.
- **Collection per tenant**: rejected outright per Qdrant's own guidance —
  doesn't scale past a few hundred tenants.
- **Start dense-only, add sparse/late-interaction later**: rejected — Qdrant
  requires recreating the collection to add sparse vectors to an unnamed
  dense-only collection, which is a disruptive migration we can avoid by
  deciding the full vector shape now.